Use AI to Instantly Improve Your Job Descriptions & Quality of Applications

Crafting job descriptions that genuinely attract relevant top talent can feel like a significant drain of time. But what if you, as a recruiter you could streamline the entire process, improving the quality of the description and the candidates applying, effortlessly?

In this blog we'll provide you with an editable, copy-and-paste AI prompt and show you exactly how AI can transform your approach, making it faster and easier to engage high-quality applicants.

Key Elements of an Effective Job Description

A truly effective job description does more than list requirements; it's a powerful tool that attracts the right candidates and sets clear expectations from the start. Here's what makes a job post compelling and effective:


  • Make the Role Easy to Understand: Skip the jargon and keep it simple. Candidates should quickly grasp the job's core purpose and typical day-to-day responsibilities.


  • Separate Must-Haves from Nice-to-Haves: Clearly distinguish essential skills and qualifications from preferred ones. This openness avoids unintentionally deterring strong candidates who could bring valuable, diverse skill sets.


  • Showcase Your Company’s Culture: Highlight what makes your organisation unique. Use this opportunity to convey your mission, core values, and work environment, answering the "why work here?" question.


  • Highlight Growth and Impact: Illustrate how this role contributes to team and company success. Discuss potential career growth, mentorship, or leadership opportunities to inspire ambition.


  • Use Inclusive, Welcoming Language: Be mindful of wording that could inadvertently discourage diverse candidates. Keep requirements flexible when appropriate, avoid gendered terms, and ensure your post is welcoming to all backgrounds.


To efficiently incorporate these vital elements into your job descriptions, AI prompts are invaluable. They speed up and streamline the writing process, providing a strong starting point that allows you to focus your time on connecting with the right candidates, rather than endlessly editing or second-guessing the wording. It's a tedious task you can eliminate from your hiring managers - costing you very little time & effort, but making a positive impact


How AI Prompts Improve Job Descriptions

Now that we've covered the elements of a great job description, the challenge is writing one efficiently without sacrificing quality. AI prompts offer a powerful solution, enabling you to generate structured, well-written job descriptions in seconds. This not only saves time but also ensures clarity, consistency, and a better candidate experience.


Here’s how AI prompts can make your job descriptions significantly stronger:


  • Saves Time: AI automates the heavy lifting, providing a polished first draft so you can focus on refining the details.


  • Improves Clarity: AI removes unnecessary complexity and vague language, making job descriptions direct and easy to understand.


  • Enhances Personalisation: AI can tailor each job description based on the role, industry, and company culture, ensuring it resonates with the right candidates.


  • Reduces Bias: AI tools help flag gendered or exclusionary language, making job descriptions more inclusive.


  • Optimises for SEO: AI suggests relevant keywords to improve visibility on job boards, increasing the chances of attracting the right applicants.


By leveraging AI prompts, you gain a significant advantage in the job description writing process. This ensures every post is not only clear and engaging but also optimally designed to attract top talent. Ready to see these benefits in action? Let's dive into a real-world AI prompt example you can use for any roles.


Practical AI Prompt For Any Role

AI prompts take the guesswork out of writing job descriptions by helping recruiters generate clear, tailored postings in seconds. Instead of manually crafting descriptions for every position, AI prompts provide a structured foundation that can be customised to fit specific roles, industries, and company needs. Below is a practical AI prompt to help you create job descriptions for any role within your company. Simply Copy & Paste the prompt below, directly into your chosen generative AI tool, and edit the relevant details between each [ ].

"Generate a comprehensive, engaging, and inclusive job description for the role of [Job Title] within the [Department] department at [Company name, Country]. It's essential that the candidate has [Essential requirements of the role] experience, it would be nice if they also possessed [Non-Essential requirements] skills. The position is responsible for, but not limited to [add circa 5 main responsibilities] and will contribute towards [Department or Company goal]. Our company operates within [Industry(s)] sector(s), we are a [Company description] organisation with a mission to [Company Mission or Value Proposition]. Our work place culture is described as [Add description of culture] and the role offers [Add USP's]."

  • Example: SM, Internal Audit - Atlas Life

    "Generate a comprehensive, engaging, and inclusive job description for the role of [Senior Manager, Internal Audit] within the [Internal Audit] department at [Atlas Life, Hong Kong]. It's essential that the candidate has [minimum 8 years experience, including a track record of managing a small team. They must hold a relevant professional qualification (CPA, CIA etc) and must have a working knowledge of Hong Kong Life Insurance regulations. They must also speak fluent english], it would be nice if they also possessed [spoke Cantonese, and could demonstrate experience of stakeholder management. Would also like them to have experience of working with Oracle or SAP systems]. The position is responsible for, but not limited to [develop and execute the internal audit plan, which outlines the scope of audits to be conducted throughout the year, identifying key risks, prioritising audit areas, and ensuring that audits are conducted in accordance with local regulatory and company standards] and will contribute towards [ensuring the company achieve its strategic, operational, and financial goals while adhering to regulatory compliance]."


    "Our company operates within [Life Insurance] sector, we are a [leading diversified insurer, with businesses spanning insurance, wealth, and retirement. We also have major operations in China and London] with a mission to [accelerate our progress through mergers and acquisitions (M&A). And we're investing for the future as our consistent performance gives us the confidence to invest in our customers, our business and our communities]. Our work place culture is described as [We are a diverse group of professionals, living and working in 3 countries, committed to superior underwriting, service and execution. Fuelled by a can-do attitude, we practice our craft with precision and passion, hold ourselves to exacting standards, respect and value differences] and the role offers [A Mentorship programme which encourages professional development, whilst offering highly competitive salary and benefits, state of the work work environment including daily lunch allowance]."

  • Result: AI Generated Job Description

    Senior Manager, Internal Audit


    Department: Internal Audit

    Location: Hong Kong


    At Atlas Life, Hong Kong, we are seeking a highly experienced and dedicated Senior Manager, Internal Audit to join our dynamic Internal Audit department. 


    As a leading diversified insurer, with businesses spanning insurance, wealth, and retirement, and major operations in China and London, Atlas Life is committed to accelerating our progress through mergers and acquisitions (M&A) and investing for the future. 


    Our consistent performance gives us the confidence to invest in our customers, our business, and our communities.


    The Opportunity:


    This pivotal role offers you the chance to be a key player in ensuring Atlas Life achieves its strategic, operational, and financial goals while adhering to robust regulatory compliance. You will contribute to a culture defined by a diverse group of professionals, living and working in 3 countries, committed to superior underwriting, service and execution. 


    Fuelled by a can-do attitude, we practice our craft with precision and passion, hold ourselves to exacting standards, and respect and value differences.


    Key Responsibilities:


    The Senior Manager, Internal Audit, is responsible for, but not limited to:


    • Develop and execute the internal audit plan, which outlines the scope of audits to be conducted throughout the year.
    • Identifying key risks across various business functions and prioritizing audit areas accordingly.
    • Ensuring that audits are conducted in accordance with local regulatory requirements and company standards.
    • Leading and managing a small audit team, providing guidance, coaching, and performance oversight.
    • Preparing comprehensive audit reports, articulating findings, and making actionable recommendations to senior management.
    • Monitoring the implementation of audit recommendations and tracking remediation efforts.
    • Staying abreast of industry best practices, regulatory changes, and emerging risks relevant to the life insurance sector.

    Qualifications:


    Required:

    • Experience: Minimum of 8 years of progressive experience in internal or external audit, including a track record of successfully managing a small team.
    • Professional Qualification: Must hold a relevant professional qualification such as CPA (Certified Public Accountant) or CIA (Certified Internal Auditor).
    • Industry Knowledge: Demonstrated working knowledge of Hong Kong Life Insurance regulations.
    • Language: Fluent in English (both written and verbal communication).

    Preferred:

    • Language: Ability to speak Cantonese.
    • Skills: Proven experience in stakeholder management, with the ability to effectively communicate and influence at all levels.
    • Technical: Experience working with Oracle or SAP systems.

    What We Offer:


    At Atlas Life, we believe in nurturing our talent. This role offers:

    • Professional Development: A comprehensive Mentorship programme which encourages professional development.
    • Compensation: A highly competitive salary and benefits package.
    • Work Environment: A state-of-the-art work environment designed for collaboration and efficiency, including a daily lunch allowance.

    If you are a driven and experienced audit leader eager to make a significant impact within a forward-thinking global insurer, we encourage you to apply.

Best Practices for your AI-Generated JD

While AI-generated job descriptions are powerful time-savers that boost consistency, they're best viewed as a robust first draft, not a final product. A little human fine-tuning ensures they feel authentic, engaging, and perfectly aligned with your company's hiring goals.


Here’s how to refine AI job descriptions so they resonate with the right candidates:


  • Infuse Your Company's Voice and Culture: AI provides a solid foundation, but it won't automatically capture your organisation's unique personality. Adjust the language to reflect your brand, whether it's professional and polished, or friendly and innovative.


  • Keep it Human: AI-generated text can sometimes feel a bit robotic. Read the description aloud – does it sound like something a real person would say to a candidate? If not, tweak it to make it more natural and engaging.


  • Use AI as a Starting Point, Not the Final Draft: Think of AI as an intelligent assistant, not a replacement. Use its suggestions as a base, then refine and personalise the job description to match the departments specific needs and expectations.


  • Check for Bias and Inclusivity: AI isn't perfect, and unconscious bias can still creep into job descriptions. Tools like Textio and UInclude can help flag gendered or exclusionary language, ensuring your job post is welcoming to a diverse pool of candidates.


  • Optimise for Readability and Job Board SEO: Structure matters. Use bullet points, clear formatting, and relevant keywords to make your job description easy to scan and highly searchable on job boards. The goal is to make it effortless for the right candidates to find and understand the role.


BONUS

Integrate AI Prompts into Your Briefing Process

To maximise the efficiency and accuracy of your AI-generated job descriptions, the best time to gather the necessary information is during your initial job briefing with the hiring manager. Think of the [ ] fields from your universal prompt (above) as a structured questionnaire.


When taking a job briefing with a hiring manager, actively use the bracketed fields from your AI prompt as direct questions. This approach ensures you collect all the vital details upfront, ready to paste into the prompt.


For example:


[Key Responsibilities] ask: "What are the top 5-7 main responsibilities of this position?"

[Essential Requirements] ask: "What are the absolute non-negotiable technical skills proficiencies required?"

[Workplace Culture] ask: "How would you describe the culture of your team or department?"


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